How to Revise a Course and Update the Associated Program with In Progress Assessments

Applicable to: Institutional Admin, College Admin, and Department Admin 
How to Revise a Course 
Quick Video… 

Step-by-Step…

Step 1: Log into your AEFIS Account 
Step 2: Select the three horizontal lines in the top left-hand corner to open the AEFIS Main Menu 
Step 3: Navigate to Courses>Courses 
Step 4: Use either the Add a Filter or the search bar to the locate the desired course 
Step 5: Select the Manage button 
Step 6: Select the blue Revise button in the top right-hand corner to revert the status of the course to In Revision 
Step 7: If you would like to revise the following for the course, see the AEFIS Academy Guides 

Step 8: After you have made the desired revisions to the course, select the blue Publish button in the top right-hand corner to re-publish the course 

How to Update a Revised Course in the Associated Program within Progress Assessments 
Quick Video…

https://vimeo.com/429658503/84620a8d5e

Step-by-Step… 

Step 1: Open the AEFIS Main Menu 
Step 2: Navigate to Programs>Programs 
Step 3: Use the +Add a Filter or the search bar to locate the desired program 
Step 4: Select the Manage button 
Step 5: Select the Revise button in the top right hand corner to revert the status of the program from Published to In Revision
Step 6: Select the Educational Experiences tab in the panel on the left-hand side 
Step 7: Locate the newly revised course in the organized terms (categories)mceclip4.png

Step 8: Select the Update Button in the corresponding row of the newly revised course 

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Step 9: A pop-up message will appear with more information about the course that needs to be updated in the program. Select Update 

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Note: If program mappings have been previously made to the course, then you would want to ensure that those mappings have been updated with any current changes. 

Step 10: After you have made the desired updates and changes to the program, select the Assessment Cycle tab in the panel on the left-hand side
Step 11: Locate the Program Publishing Settings section 

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Step 12: Toggle the “When PUBLISHING this program, also update in progress assessments…” setting

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Step 13: Select the blue PUBLISH button 
Step 14: A pop-up window will appear with more information about publishing the revised program. Select PUBLISH Program 

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Helpful Tips

If you have any further questions or concerns, please do not hesitate to contact our AEFIS Client Success Team

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