Features of an Effective Assessment Management Platform

What features should an effective assessment management platform have for your campus? Recently, we were asked to create a list of requirements for an effective integrated assessment management platform. This list was compiled from a large number of RFPs we received and based on collaborative conversations with a number of institutions. We hope you find it helpful!

Last Update: October 2021

1. General Features

  • Hierarchical Organization including institution, campus, college/school, academic program, department and course levels
  • Hierarchical Permissions matching academic organization on your campus
  • Hierarchical Settings allowing central management with ability to lock down select settings top-down
  • Hosted in the cloud as Software-as-a-Service (SaaS)
  • Integration with Student Information System (SiS) for automated and continuous data imports
  • Integration with Learning Management System (LMS) for complete access to curriculum mapping, syllabus, assessment and evaluation tools based on user roles at the curriculum and course levels, curricular information (outcomes) 
  • Integration with Single Sign-On Solution (SSO) on your campus allowing your users to access the system using their existing user accounts
  • Integration Between the Tools of the Platform to make it easy to streamline operations using a single platform

2. User Friendliness and Ease of Use

  • Personalized Dashboards for students, faculty and administrators
  • Personalized Action Items including automated email reminders
  • Modern and Friendly User Interface including responsive design for mobile devices such as smartphones and tablets
  • Allow Easy Access to curriculum information (outcomes), assessment tools, course evaluation tools and reports from inside the LMS as well without the LMS as direct login to the system 
  • ADA/VPAT/WCAG 2.1 Compliant for users requiring assistive technologies

3. Curriculum Management

  • Centrally Managed Outcomes at institution, campus, college, program and course levels 
  • Pre-loaded accreditation standards and rubrics libraries
  • Visual Curriculum Design with outcomes-to-courses mapping, developmentally appropriate alignment and performance expectations

4. Learning and Outcomes Assessment

  • Consistent Assessment Data Collection with easy-to-use forms and easily accessible reports for faculty and administrators
  • Automated Direct Assessment Forms Scheduling and Reminders with ability to retrieve assignments from LMS and upload assessment results directly to the LMS gradebook
  • Rubric Based Grading using individual student based assessment
  • Automated Closing of the Loop Forms with ability to comment on direct assessment results with ability to easily create improvement follow-up action items 
  • Outcomes Transcript and Competency Portfolio as evidence of student achievement with artifacts accessible to students allowing them to track progress towards achieving program/institutional learning outcomes

5. Institutional, Program and Non-Academic Unit Assessment

  • Visual Workflows and Data Collection Forms that can be customized to support any type of institutional assessment process
  • Strategic Planning Tools that allow both academic and non-academic units to hierarchically align, track and report their strategic plan, outcomes and goals
  • Self-Study Preparation Tools to assist in completing self-study reports using preloaded, customizable templates for the professional and regional accreditation standards
  • Faculty CV and Credentialing Tools that allows faculty to easily update their CVs periodically and administrators to easily manage this process and run reports
  • Collection of Assessment Data for the non-academic side of the institute where it could be integrated with the academic assessment
  • Strategic Planning Tools that allow both academic and non-academic units to hierarchically align, track and report their strategic plan, outcomes, and goals

6. Course Evaluations & Feedback

  • Course Evaluation and Feedback Surveys that can be scheduled to run automatically based on SiS data feed every semester/term, at the beginning, middle or end-of-term, or at specified dates
  • Automatic Access by Instructors and Students based on course enrollment information from the SiS
  • Capability to Evaluate Multiple Instructors and/or graduate teaching assistants for a given course with or without multiple sections
  • Easy Access for Instructors to track response rates real time and to access results after a designated point in time and longitudinal reporting 
  • Allow Instructors to Add Questions to course evaluations from inside the LMS
  • Searchable Question Library with Tagging with hierarchical management of library questions
  • Auto-populated Question Types based on course learning outcomes, individual faculty and program outcomes

7. Course and Syllabus Management

  • Centrally Managed Course Syllabi based on hierarchical templates
  • Centrally Managed Course Learning Outcomes at the course and course section levels
  • Ability to Demonstrate Curricular Alignment with related program and institutional outcomes inside the syllabus
  • Ability to Send the Course Syllabus to Student Information System so that students can search for syllabi
  • Ability to Assign Multiple Faculty Members to one course syllabus that was created by a coordinator
  • Integrate with Learning Management System to import some basic course description content

8. Reporting

  • Visual Dashboards with interactive filters
  • Real-Time Reports that provide longitudinal aggregate data summaries, with the capacity to disaggregate data with hierarchical permissions
  • Analyze and Export Raw Data using built-in ad-hoc reporting tools and API
  • Aggregate and Disaggregate assessment data at the Student, Course, Program, and Institution Level
  • Graphic Customization to meet the branding standards of the institution
  • Custom CV Reporting available for faculty

9. Technical Requirements

  • Educause Higher Education Community Vendor Assessment Toolkit (HECVAT) for security review
  • IMS Global LTI Advantage Certification for industry standard advanced integration with LMS
  • IMS Global Competencies and Academic Standards Exchange (CASE) Certification for industry standard interoperability of structured curriculum data
  • IMS Global Open Badges Certification for industry standard interoperability of digital credentials
  • IMS Global CLR Certification for industry standard interoperability of digital credentials and skills-based record of achievement
  • IMS Global Standards First Pledge Signatory for making open standards the first and primary choice for education technology integrations.

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