AEFIS Data Collection and Workflow Engine Overview

Automate your processes, collect relevant information from your organization using powerful, visual tools, that work the way your institution works.

For digital transformation, you need simple tools that are aligned with the way your institution works. These are tools that support and enhance your processes, familiar with your organizational structure, and your users. AEFIS (now HelioCampus Assessment) provides a complete platform to automate your assessment and improvement processes and design dynamic forms, specific workflows empowering your users collaborate with you on assessment initiatives including closing the loop, program and peer review, continuous improvement and accreditation.

HelioCampus Assessment platform hosts your academic data, courses, course sections, programs, skill sets, assessment information, and more. With our Data Collection and Workflow Engine which is part of HelioCampus Annual Assessment Planning+Reporting, your organization can design dynamic forms and workflows that support your collection of key assessment data from your stakeholders. If you are collecting data about courses, or programs, you can display assessment results, key performance indicators and/or ask questions specific to course learning objectives.

Of course, your data collections can be initiated by your end-users whenever they like, but HelioCampus forms are also supported by a flexible scheduler. You might automate your data collection process to run every term, or every year, using your specific timelines and milestones. You configure your data collections once, and the scheduler runs your processes automatically for you.

Key Benefits

Visual Workflow and Form Designer

You don’t need a technology team to automate your business processes. HelioCampus Workflow and Form Designers, are both visual and simple to create and update. Your forms can even be configured to scaffold results and feedback at specific stages!

Your Process

HelioCampus forms are aware of your academic entities, because the platform serves as your single source of truth for outcomes and other key data. You can ask specific questions about your programs, courses, and any entity that HelioCampus holds for you. And configure easy drop down boxes to enable your users to connect their responses to this information.

Collaboration with change tracking on your Workflows

HelioCampus forms support multiple users to work together and collaborate. You can always see a history that provides, who changed, what, when. You can even do a text semantic text change comparison on what was changed.

Track what’s happening

Do you want to know which departments are delaying their program data collections? Do you want to know the average time a college spends at a specific workflow step? All available visually!

Source: Texas A&M University College Station Annual Assessment Planning Workflow

Success Examples

  • Texas A&M running academic program assessments for its almost a thousand programs, with 13 workflow steps!

Developed with Partners

This engine like all other AEFIS solutions has been developed in collaboration with the following partner institutions:

Listen to our Partners: Active Learning Lab (ALL) Series—How to Build Workflows to Lead Successful Assessment

Read Exciting Improvements to our Data Collection Solution to learn what’s new.


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